KBA-02120

Outlook Connector Installation Guide

Outlook Connector Installation Guide

OUTLOOK CONNECTOR
Installation and Configuration Guide


What is Outlook Connector?

Outlook Connector is a plug-in for MDaemon Pro that enables Microsoft Outlook users to share their calendars, contacts and other non-email folders collaboratively with other users.

Normally, these features of Outlook are only enabled if your company also uses an Exchange server, however Outlook Connector now offers an easy to configure, realistic alternative with a very low total cost of ownership.

Where to download

Download the latest installation file here:

http://www.altn.com/Download/Default.asp

Installing Outlook Connector

Once downloaded, run the installation file on the MDaemon server and step through the installation.

At the ‘Plug-in Deployment' step, enter http://192.0.2.0:3000 (replacing the 192.0.2.0 with your server's own IP address).

Once Outlook Connector is installed, your MDaemon server will automatically be restarted. When MDaemon is first started following Outlook Connector's installation, you will be prompted to send a deployment email to all your users with a link to the Outlook Connector plug-in for Outlook. Click ‘Yes' as it will make deployment simpler.

Installing the Outlook Connector Plug-In into Outlook

(This is based on Outlook XP so may differ slightly from other versions of Outlook)

It's recommended that you close Outlook before installing the plug-in.

You will now need to download the Outlook enabler installer from your MDaemon server. If you opted to send a deployment email to all your users, it should just be a case of following the link provided in the email. Alternatively, users can access the Outlook Connector plug-in installation file through MDaemon's WorldClient interface.

To access MDaemon's WorldClient interface, point your web browser at the following URL:

http://192.0.2.0:3000

(You will need to replace the 192.0.2.0 with the IP address of your MDaemon server)

Log into WorldClient using your MDaemon account details.

Once logged in, click on ‘Options' on the left followed by the ‘Outlook Connector' link.

Click the ‘Download…' button that's presented and select ‘Open' (you can opt to save this to the desktop and run it from there if you'd prefer).

This will automatically download and run the Outlook Connector plug-in installer for Outlook. Install the program (no special configurations needed).

Creating a Profile for Outlook Connector

Before starting Outlook, create a mail profile for the Outlook Connector Plug-In. Open the Control Panel and double click the 'Mail' icon.

The 'Mail Setup' window will open. Click the 'Show Profiles' button, then the 'Add..' button to create a new profile. You will be prompted for a name for the profile, just give it a name you will remember later (I've used Outlook Connector) and click OK.

On the E-mail Accounts screen, select 'Add a New Account' and click 'Next'. For 'Server Type', select the 'Additional Server Types…' option and click 'Next'. On the 'Additional Server Types' dialog make sure that Outlook Connector is highlighted and click 'Next'.

The 'Outlook Connector for MDaemon' dialog will show up. Populate it as requested. Click the 'Test Account Settings' button to try your settings to be sure they work properly.

The rest of the tabs on the Outlook Connector dialog are for more advanced settings and needn't be edited now.

Click 'OK' and you will be returned to the 'Mail Profiles' page. Ensure that your new profile is selected as default for 'Always use this profile' and click 'OK'.

Start Outlook from the Program Files menu.

What you’ll notice now that Outlook Connector is Installed

The Outlook Connector toolbar

You will notice that Outlook will have gained an additional small tool bar to access important Outlook Connector settings – for instance, you may configure an Out of Office auto-reply or view/configure your folder list.

Outlook Connector public folders

You should also notice a new branch of ‘Public folders' in your folder list. These are the default folders that MDaemon automatically created for your domain during installation on the server. If you don't see them yet, select the top level item (‘Outlook Connector for MDaemon') in the folder list and after a few moments, once an initial synchronization has taken place, you should see the folders appear.

Public folders and access permissions to them are controlled at the MDaemon server itself. In MDaemon, select the ‘Setup' menu, then select ‘Shared folders' followed by the ‘Public Folders' tab to access these options.

You may want to use public folders for things such as…

a company wide contacts list;

a holiday or illness calendar;

conference or training room calendars.

Sharing your calendar for other users

Another prime reason for using Outlook Connector is to allow users to share their own personal calendar folders with other users.

To make your calendar available to another GroupWare enabled user, right-click on your Outlook Calendar folder and select ‘Properties.’

Select the ‘Folder Permissions' tab and click the ‘Add' button.

Select the user who you want to share your calendar with and then click ‘OK'. Note that the drop-down list will only contain users who are Outlook Connector users according to the MDaemon server already – this will include users who have already installed the Outlook Connector plug-in into their Outlook clients or who have been given Outlook Connector rights directly on the server.

You will then need to set the appropriate permissions for the new user. Once done, click ‘OK'.

Your calendar should now appear in the other user's Outlook under Shared Folders (a restart of Outlook on the other user's side is required).

Should other users need to be able to add, edit or delete events in your calendar, you can modify the permissions as appropriate.

Sharing other folders is done using the same procedure.

Accessing Outlook Connector's folders with WorldClient

You can access Calendar and Contact type groupware folders through WorldClient (requires MDaemon v9 and Outlook connector v2 onwards).

Additional Comments

Special thanks and credit goes to Zen Software for contributing this helpful guide!

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